Created: 25 May 2016
- Candidates, who can apply, are employees/officials in Government, Semi-Government, Public Sector, Universities/ Schools, Chamber of Commerce and Industry, Private Sector and also members/employees of NGOs and NPOs (for specific courses).
- Missions should exercise utmost care to select the right candidate, keeping in mind the eligibility criteria of the course applied for. The candidate should possess working knowledge of English to follow the course. For English language course, basic knowledge of English is required. Candidates should be in the age group of 25-45 years. For wider networking, the norm of two candidates per country per course should be adhered to. For country-specific courses/special courses, more than two candidates could be considered.
- Missions should note that if a candidate has already attended a Course sponsored by Government of India, he/she is not eligible for ITEC Courses.
- In case of candidates from the private sector, NGOs, etc., an indication is required to be made in the application form itself that the nomination is recommended by the local organizations such as Chamber of Commerce, etc. (if any). While uploading the application on itec application portal, indication may be given (in bold or capital letters) immediately after the candidate’s “Reason (s) for applying for the Course” that the application is under HOM’s 50% Discretionary Quota.
- Missions should indicate (wherever applicable) during submission of application online any recommendation in support of the candidate along with Missions’ special consideration in the column ‘Additional Information, if any’ in the application form.
- Missions should brief the participants fully about India – including political, social and security conditions.
- Of late, Ministry was faced with a peculiar situation when one of the participants, while departing for his country, was found in possession of some ammunition during frisking at one of the international Airports in India by security personnel. He was detained and remanded to police custody. Missions must advise the candidates not to carry any arms, ammunitions and prohibited items as these are illegal.
- Missions should inform the candidates about the weather/climatic conditions of the place of training during the period of the course.
- Missions should advise the candidates to familiarize themselves with the ITEC terms and conditions, course curriculum, rules and regulations of the Institute (drawing their attention to the Institute’s website).
- Facilities provided to the ITEC participants are as follows :
i) Excursion fare/economy class return air ticket
- Visa on Gratis basis
- Course Fee
iv) Accommodation – Hostel/Hotel
v) Living Allowance @ Rs. 25000/- per month
vi) Book Allowance @ Rs. 5000/-
- Study tours during the course (including places of historical importance)
The expenditure on the above facilities is met fully by the Ministry of External Affairs under its ITEC Programme.
- Missions may kindly note and inform the candidates that Government of India will provide medical cover only of emergency nature arising during the period of training. For regular and chronic ailments, the candidates may be advised to bring their medicines used on a regular basis. For regular/chronic ailments, all consultation charges of doctor/medicines etc. would be borne by the participants.
- It has been brought to our notice by some Institutes about candidates requiring special assistance for their day-to-day activities like wheel chair, ramp or any other specialized facility. Before sending such candidates, Missions should enquire in advance from the Institute about availability of such facilities and also inform Ministry.
- Missions should also inform the candidates that Living Allowance of Rs. 25,000/- per month is, inter alia, meant for meals and the Institute may make deductions if it provides the same to the candidates. For courses of less than a month’s duration, Living Allowance is disbursed on pro-rata basis.
- Missions should inform the candidates about the type of accommodation being provided by the Institute during the Course. In case of hostel accommodation, there could be instances of accommodation being provided on double occupancy basis. (Type of accommodation being provided by the Institute is available on website/brochure of the Institute). In case of hotel accommodation, efforts are made to provide accommodation in good hotels (though not in luxury hotels) on single occupancy basis. During Study Tours, there may be occasions when the candidates may have to share accommodation due to non-availability of hotel/guesthouse accommodation.
- Study Tours are mandatory educational tours. All participants are expected to attend.
- Missions may purchase excursion fare/economy class air tickets in such a manner that the participants reach the Institute as far as possible one day before the commencement of the course and leave next day after the completion of the course.
- For long-term Courses, i.e., 1 or 2 year Courses, Missions may purchase only one-way ticket. The return ticket will be arranged by the DPA-II Division.
- In cases involving transit halt(s), Missions should ensure that there is minimum transit of 4 to 6 hours (to cover for any flight delays/transfer, etc.) and wherever transit halt is unavoidable, arrangement should be made with the airlines for lay-over, etc. Missions should also advise the candidates to obtain transit visas on their own, if any, required.
- Missions should issue single-entry Student Visa to ITEC/SCAAP candidates valid for the duration of the course plus seven days after completion of the Course on gratis basis. For long-term Courses (1-2 years), multiple entry visa may be issued. Endorsement regarding ‘Reporting to FRRO’ should not be made, except for nationals of those countries where it is a mandatory requirement.
- Missions should ensure that visa is issued for the entire duration of the Course plus seven days. Missions should carefully take note of the dates of the Course before issuing visa. In many Missions visa work has been outsourced. In such places, Missions may inform the Visa Centres the dates in advance. Candidates are likely to face avoidable difficulties if they have to extend visa through FRRO office later.
- Government of India is having Bilateral Agreement on Exemption from Requirement of Visa on Diplomatic/Official/Service/ordinary passports with some countries and nationals of which can travel direct to India. However, it has been observed that candidates coming from these countries face difficulty if his/her stay exceeds the stipulated number of days. So Missions may issue Indian Visa on gratis basis to the nationals of these countries to avoid any difficulty in India. Moreover, if the candidates are transiting through third country to reach India, it may be ensured that they have visa for India. There have been instances when airlines or immigration officials in third country have not allowed the candidates to board the flight due to lack of Indian visa.
- Missions should ensure that candidate is medically fit to undertake the course. Medical examination should be conducted in Mission’s empanelled hospital or by a panel doctor as far as possible. Ministry provides medical facilities for ailment of immediate and emergency nature that occurs during candidate’s stay in India. The candidates, if suffering from any chronic ailment, may be advised to carry the medicine to India for the duration of the Course. For regular/chronic ailments, the candidates have to bear the medical expenses on their own. Missions are advised to discourage medical tourism.
- Participants are strictly forbidden to bring along their spouses or any family member, including children.
- Some female participants have been reported to be in family way on arrival in India. This situation has its own attendant problems/complications. Missions should avoid sending such participants.
- Requests are often received from participants to visit different tourism destinations in India. Missions should inform the participants that no request for any additional private tourism/visits will be acceded to during the Course. If some candidates wish to undertake such visits, this may be done at their own cost after the completion of the Course.
- Missions should apprise the candidates that should a need arise during the Course to leave India, they must seek prior permission of the respective Institute as well as the Ministry of External Affairs. Failure to do so would make them liable to refund the cost of training, air ticket, etc. incurred by Government of India.
- Missions must invariably inform the flight details of the candidates to the Institutes well in advance and also upload flight details on the ITEC Applications Website with a endorsement to DPA-II Division. Missions must ensure that before departure for India, candidates must have address of the Institute and telephone/mobile number of the Coordinator of the Course.